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Event brief

Quote for event preparation. FIVE days lead time required.

NOTE: Submitting this form will NOT confirm your booking. The Protea Hotel Breakwater Lodge Reservations office will liaise with the event organiser to finalise all arrangements and quotes, where relevant. The organisers must receive official confirmation from the Reservations office before considering the arrangements finalised.

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Keep this description brief (±20 characters)
Include organisers, facilitators, presenters, attendees, etc.
This information will enable the Reservations Office to propose the best options for your event.
Provide the office number, room name, or as much information as possible to locate where the issue is being experienced.
Provide the office number, room name, or as much information as possible to locate where the issue is being experienced.
Provide the office number, room name, or as much information as possible to locate where the issue is being experienced.
Keep this description brief (±20 characters)
Please provide as much information as possible to assist with the design of the artwork, such as wording that must appear, any images or logos that must be included, etc. There are costs involved to have the artwork designed and displayed on the digital displays. Too much back-and-forth may affect the pricing.
You may upload up to two images or one video (landscape and portrait) with the following specifications :

File size: <5MB
File format: jpg or png or mp4
Landscape: 1920 x 1080 pixels or 1280 x 720 pixels.
Portrait: 1080 x 1920 pixels or 720 x 1080 pixels.

NOTE: Images that do not meet these specifications will be discarded and no attempt will be made to revert to the requester for updated images.
Select all that apply.
Lecture theatres are equipped with a desktop computer with a touchscreen for writing. Presenters are encouraged to bring their own laptop, tablet, or smartphone to present. Venues are generally self-help, but AV techicians will ensure that equipment is in working order and may be available to assist with initial setup ± 15 minutes prior to a session, free of charge.

The event organiser and presenter must familiarise themselves with the standard equipment in the room, as well as video conferencing software, such as Microsoft Teams and Zoom. Additional support from a technicial is available at a charge per hour or day. After-hours, weekends, and public holidays incur higher rates. Please specify any additional requirements and the Reservations Office will provide you with a quote.

You are encouraged to obtain confirmation that additional support and/or equipment have indeed been arranged.
Please confirm that you require no additional technical assistance or equipment for this event.
For evening events, once the technician is excused, they will end their shift and return home. Please ensure that you are comfortable with that arrangement before opting to let them leave prior to the event ending.
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